Microsoft Access is a very powerful database for your individual or business needs. It has a lot of valuable functions you might use. But it might be overwhelming for a beginner to figure out all the details of its performance. A good Access database training is important for anybody who wants to make the most out of the software. There is so much to learn, but this article can make your learning curve a little easier by explaining to you how to create a calculated query.

First, let’s define what the calculated query is. You might have several value fields in your query and you are able to calculate one more field based on the other fields. So, if you want to know the value of the client who had bought products, it is not effective and practical to calculate each line manually. You would get the unit price and quantity, but you want to find out the total value. This is how you can do it.

You should load up the database and open the query designer. Then select the tables such as Customers, Orders and Order details. These tables will be linked by Access in the query designer. Then drag the next fields to the query pattern: CompanyName to the Customers table, OrderDate to the Orders table and UnitPrice and Quantity to the Order Details table. Then, go to the blank column in the query designer and type the following on the field line: TotalValue: UnitPrice *Quantity. When you see how Access adds the square brackets for the each field name, it is fine. Now you can run the query. You can see that the Access has created a column named “TotalValue” as a result of multiplying the unit price and quantity.

This is a great way to save your time, especially if you have thousands of records. You don’t want to waste your time calculating each line manually. You have more important things to do and Access lets you save your time and use it for other vital things for your business.

Hopefully, this has given you the additional and useful information on how to work with the Access database more effectively. If you follow these simple steps you will be able to speed up your work by creating MS Access calculated fields. As soon as you use these tips, you will see the benefits for your business performance. This is only one of the useful recommendations on how to use your database effectively. If you take the so important MS Access database training, you will be able to learn not only the basics of the application but also other useful tips and tricks of how to make your work with the database more effective.

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